Human Resources Assistant - Wien, Österreich - United Nations

United Nations

Geprüftes Unternehmen

Wien, Österreich

vor 1 Woche

Geschrieben von:

Anna Müller

beBee Recruiter

Beschreibung

This position is located in the Planning, Contracting and Reporting Unit (PCRU), Staffing, Diversity and Outreach Section (SDOS), Human Resources Management Service (HRMS), Division for Management (DM), United Nations Office at Vienna (UNOV)/United Nations Office on Drugs and Crime (UNODC), in Vienna.

The Human Resources Assistant will work under the direct supervision of the Chief, PCRU.

Responsibilities:

The incumbent will provide administrative support to PCRU, primarily to the team responsible for the engagement of non-staff personnel, including Consultants and Individual Contractors (C/IC).

Within assigned authority, s/he will be responsible for the following specific duties:

Provide assistance and support to Viennabased clients in HRrelated matters especially to the engagement of nonstaff, in particular consultants and individual contractors.
In coordination with the other team members, provide support and assistance in reviewing and processing requests for the engagement of consultants/individual contractors, by ensuring that information is saved and entered in various systems.
Monitor and coordinate related payments and performance evaluations.
Assist in the preparation of necessary documentation related to the engagement of consultants/individual contractors for distribution to various offices, departments and offices.
Provide general office support services to the Chief of Unit, and draft and/or process a variety of correspondence and other communications, if requested.
Undertake research on a range of HR related issues and assist in the preparation of notes/reports.
Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
Assist with visualizations and updating information material such as web pages or client communication.
Provide administrative support to other PCRU teams as and if needed.
Perform other workrelated duties as required.

Competencies

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education
High school diploma or equivalent.

Job - Specific Qualification

Having passed the Administrative Support Assessment Test [in English] at the United Nations headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International criminal tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.

Work Experience

A minimum of five years of progressively responsible experience in human resources management, administrative services or other related fields is required.

Work experience with an ERP system is required.

Work experience with SAP (Umoja) or the UN talent management system (Inspira) is desirable.

Work experience with UN human resources policies, procedures and practices is desirable.

Work experience in human resources in a United Nations Common System organization or a similar international organization is desirable.

Experience with the engagement of consultants is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English, is required. Knowledge of French and other United Nations official languages is desirable.

Assessment

Special Notice

United Nations Considerations

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs.

The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira.

For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on "Manuals" hyper-link on the upper right side of the inspira account-holder homepage.

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