ERP Specialist - Wien, Österreich - International Atomic Energy Agency

International Atomic Energy Agency

Geprüftes Unternehmen

Wien, Österreich

vor 1 Woche

Geschrieben von:

Anna Müller

beBee Recruiter

Beschreibung

ERP Specialist (Travel & Meetings)(P /

Organization:
MTIT-AIPS Management Section

Primary Location:
Austria-Vienna-Vienna-IAEA Headquarters

Job Posting:
, 2:40:25 AM

Closing Date:
, 4:59:00 PM

Duration in Months: 36

Contract Type:
Fixed Term - Regular

Probation Period: 1 Year

Full Competitive Recruitment:
Yes

Organizational Setting

The Department of Management (MT) provides a 'platform of services' that serves as a foundation for the successful delivery of the IAEA's scientific and technical programmes.

Its mission statement is as follows:
"MT is a partner and a business enabler that champions change and efficiency, leveraging a common purpose". Thus, among other support activities, it assists a scientific manager in recruiting the right expert, helps a technical officer coordinate the purchase of radiation equipment, and ensures that all Board documents are translated and distributed on a timely basis to Member States.

The Division of Information Technology provides support to the IAEA in the field of information and communication technology (ICT), including information systems for technical programmes and management.

It is responsible for planning, developing and implementing an ICT strategy, for setting and enforcing common ICT standards throughout the Secretariat and for managing central ICT services.

The IAEA's ICT infrastructure comprises state of the art hardware and software platforms in a partially decentralized environment.

The Division has implemented an IT service management model based on ITIL (IT Infrastructure Library) and Prince2 (Projects in a Controlled Environment) best practices.

The IAEA's Enterprise Resource Planning (ERP) system, known as the Agency-wide Information System for Programme Support (AIPS), was implemented in a multi-phased phased approach beginning in 2011 and completing in 2017.

AIPS provides a single, fully-integrated solution that standardizes and improves efficiency of business processes by leveraging the Oracle ERP suite of products.

AIPS encompasses 8 business domains:
finance, procurement, programme and project management, planning and budgeting, human resources and payroll, contacts, travel and events management.

The AIPS Management Section (AMS) within the Division of Information Technology manages the operations, maintenance, improvements, and support for the AIPS system in collaboration with business process owners.

The AMS Section consists of approximately 20 staff members and is led by a Section Head, who reports to the Director of Information Technology/CIO.

Main Purpose

Role

Functions / Key Results Expected

Prepare functional and technical design documents of the assigned change requests and performs unit testing on the solutions developed.

Provide techno-functional support to resolve the issues arising out of Procure 2 Pay cycle, and Hyperion Planning related to travel and meetings domain and cross functional domains.

Support and implement any future upgrade projects.

Contribute to the development and implementation of user support and training modules and manuals and support training team in smooth execution of training.

Competencies and Expertise

Core Competencies(Competency Framework)

Name

Definition

Planning and Organizing
Plans and organizes his/her own work in support of achieving the team or Section's priorities. Takes into account potential changes and proposes contingency plans.
Communication
Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.
Achieving Results
Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division's programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.
Teamwork
Actively contributes to achieving team results. Supports team decisions.
Functional Competencies

Name

Definition

Client orientation
Helps clients to analyse their needs. Seeks to understand service needs from the client's perspective and ensure that the client's standards are met.
Commitment to continuous process improvement
Plans and executes activities in the context of quality and risk management and identifies opportunities for process, system and structural improvement, as well as improving current practices. Analyses processes and procedures, and proposes improvements.
Technical/scientific credibility
Ensures that work is in compliance with internationally accepted professional standards and scientific methods. Provides scientifically/technically accepted information that is credible and reliable.
Required Expertise

Function

Name

Expertise Description