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    Administrative / Administration Associate - Vienna, Österreich - HIAS

    HIAS
    HIAS Vienna, Österreich

    vor 1 Woche

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    Beschreibung

    TITLE: Administrative Associate

    SUPERVISOR: Finance and Accounting Manager

    LOCATION: Vienna, Austria

    CLOSING DATE: May 2024

    POSITION SUMMARY:

    HIAS seeks a Administrative Associate...

    To provide varied support to the Finance and Accounting team

    ESSENTIAL FUNCTIONS:

  • Prepare payments in the bank account online for review and maintain related documentation
  • Support tracking of budget spending and cash flow for monthly cash requests
  • Act as the office point of contact with local insurance company regarding the registration and documentation for the refugee applicant insurance program
  • Coordinate as needed with HIAS HQ and RSC program teams regarding C&M payments and changes
  • Ensure accurate and timely recording of all bank transactions related to refugee applicant insurance and C&M funds
  • Monitor incoming and outgoing payments, reconciling discrepancies promptly
  • Support monthly closing tasks in cooperation with F&A Manager, as needed
  • Support the preparation of budgets with research and compilation of information from the different offices
  • Organize and update documentation for easy accessibility and audit purposes
  • Collaborate with the finance and accounting team to ensure compliance with financial regulations and reporting standards
  • Proactively seek out additional tasks and projects that would support the team
  • Cooperate with the team for coverage at all times for time-sensitive tasks

    • QUALIFICATIONS & REQUIREMENTS:

  • Fluency in English required
  • German proficiency is an advantage
  • Basic Accounting knowledge desirable
  • Prior administrative experience in a diverse working environment
  • Excellent computer skills and willingness to adapt to new tools
  • A flexible, mature and professional attitude to work
  • Highly organized and able to manage multiple, conflicting priorities
  • Strong planning skills – able to think ahead to likely future requirements
  • Excellent problem solving skills – able to find information required to make decisions confidently
  • Strong attention to detail
  • Discreet and highly professional
  • Able to use judgement in deciding whether to escalate an issue

    • All applicants should have the legal right to live and work in Austria without additional support.

    Compensation for this position is minimum 2600 euro monthly in accordance with all standard Austrian legal and tax deductions.

    This position is 100% in office and remote work is not possible.

    This position is subject to the availability of donor funds.

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